ViaanBooks
Run your whole business from one set of books
ViaanBooks brings invoicing, inventory, cash, purchases and your financial statements into a single system — built for Indian wholesalers, distributors and traders who sell on credit and collect on routes.
Books that stay right, without extra effort
Every sale, receipt and payment posts straight to the general ledger. Nothing is re-keyed into a separate accounting package at month end.
One entry, everywhere
A single invoice updates stock, the customer ledger, GST and the P&L at once.
Accurate by design
Balanced double-entry posting, stock validation and audited reversals instead of silent edits.
Know where you stand
Cash, receivables, stock value and margin visible today — not three weeks after closing.
Works on the van
The Android app keeps selling and collecting with no signal, then syncs when you're back.
Everything a trading business actually needs
Not a generic accounting tool with add-ons bolted on — the distribution workflow is the product.
Sales & GST invoicing
Customer-wise rates, line discounts, cash or credit, instant print, PDF or WhatsApp to the customer.
Route & van sales
Load stock to a vehicle, sell through the day, and close the round with a single day-end posting.
Inventory & warehouses
Weighted-average costing, warehouse and vehicle stock, transfers, adjustments and reorder visibility.
Receipts & payments
Cash, UPI or bank, allocated bill-to-bill against open invoices, with collector-wise cash tracking.
Purchases & suppliers
Supplier bills with freight apportioned into landed cost, returns, and supplier outstanding at a glance.
Cash & bank book
Day-by-day opening, receipts, payments and closing — with transfers kept out of the flow columns.
Financial statements
Trial balance, profit & loss and Schedule III balance sheet for any period, with notes — as PDF, Word or Excel.
Edit, cancel, reverse
Correct a draft freely; once posted, a voucher is reversed with a full audit trail — never quietly changed.
Roles & permissions
A salesman sees his day; the owner sees the business. Every action is attributable to a user.
MIS board packNew
This month against the same month last year, year-to-date against last year, variances over 5% with reasons — in PowerPoint, Excel and PDF.
Fixed asset registerNew
Monthly straight-line depreciation, asset sale or scrapping with the profit or loss posted, and income-tax depreciation by block.
Payment remindersNew
Who is due a reminder by amount, bill age and bills pending — one tap opens WhatsApp with the message written, or calls the customer.
Collections monitor
A call list ranked by risk — bills unpaid past terms, too many open deliveries, customers who stopped buying but still owe.
Purchase orders & goods receipt
Order, receive against the order, and invoice later — goods received but not billed are carried correctly in the books.
Period lock & clean balances
Closed months stay closed. Bills round to the rupee, so customer and supplier balances never carry stray paise.
Documents your customers actually receive
Every voucher prints, exports to PDF or Excel, and goes straight to the customer on WhatsApp — no retyping, no separate billing software.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Meera Chai 250g | 24 | 52.00 | 1,248.00 |
| Royal Thar Chai 500g | 6 | 98.00 | 588.00 |
| Haldi Powder 200g | 12 | 36.00 | 432.00 |
Sales invoice. Prints on A4 or thermal, exports to PDF, and records the cash taken at the door in the same entry.
| Date | Particulars | Debit | Credit | Balance |
|---|---|---|---|---|
| 01/09 | Opening balance | — | — | 6,240.00 |
| 04/09 | SI/2026-27/001488 | 2,150.00 | — | 8,390.00 |
| 08/09 | Receipt — UPI | — | 4,000.00 | 4,390.00 |
| 11/09 | SR/2026-27/000061 (return) | — | 380.00 | 4,010.00 |
| 16/09 | SI/2026-27/001603 | 1,400.00 | — | 5,410.00 |
Customer statement. Every invoice, receipt and return in one running balance — send it when you chase a payment.
| Item | Qty | Value | Share |
|---|---|---|---|
| Meera Chai | 186 | 14,820 | |
| Royal Thar Chai | 64 | 9,340 | |
| Haldi Powder | 98 | 5,120 | |
| Mirch Powder | 41 | 3,750 |
Reports. Over 30 built in — sales, collections, outstanding, stock, tax and the full financial statements.
Amount ₹2,200 · Received ₹800 · Balance ₹1,400
Thank you for your order. 7:42 PM ✓✓
WhatsApp delivery. One tap sends the invoice or statement to the customer's number from the master — no saving, no attaching, no typing.
The numbers an owner, a banker and an auditor ask for
Board-ready MIS, financial statements, fixed asset schedules and a daily collection list — all from the same ledger, all exportable. The samples below use a made-up business.
| ₹ | Sep-26 | Sep-25 | Var | YTD 26-27 | YTD 25-26 | Var |
|---|---|---|---|---|---|---|
| Revenue | 18,40,000 | 15,20,000 | +21.1%>5% | 98,60,000 | 86,40,000 | +14.1% |
| Gross profit | 2,94,400 | 2,28,000 | +29.1% | 15,48,000 | 13,13,300 | +17.9% |
| GP margin | 16.0% | 15.0% | +1.0 pt | 15.7% | 15.2% | +0.5 pt |
| Operating expenses | 1,52,300 | 1,38,900 | +9.6%>5% | 8,92,000 | 8,10,500 | +10.1% |
| Depreciation | 17,350 | 15,000 | +15.7% | 1,04,100 | 90,000 | +15.7% |
| Net profit | 1,24,750 | 74,100 | +68.4% | 5,51,900 | 4,12,800 | +33.7% |
MIS board pack. Month and year-to-date against last year, every variance over 5% flagged with its reason, charts and an executive summary — ready for the board in three formats.
| Particulars | 30/09/2026 | 31/03/2026 |
|---|---|---|
| Equity and liabilities | ||
| Capital account | 42,10,000 | 38,00,000 |
| Trade payables | 8,45,300 | 7,12,400 |
| Other current liabilities | 1,18,700 | 96,200 |
| Total | 51,74,000 | 46,08,600 |
| Assets | ||
| Property, plant & equipment | 7,18,500 | 7,74,000 |
| Inventories | 12,37,000 | 9,64,400 |
| Trade receivables | 24,60,200 | 21,40,800 |
| Cash and bank balances | 7,58,300 | 7,29,400 |
| Total | 51,74,000 | 46,08,600 |
Financial statements. Balance sheet, profit & loss and notes for any period, straight from the ledger — the same figures your accountant will see.
| Gross block | Depreciation | Net | ||||||
|---|---|---|---|---|---|---|---|---|
| Class | Open | Add | Sold | Close | Open | Period | Close | Block |
| Vehicles | 8,40,000 | - | - | 8,40,000 | 1,96,000 | 84,000 | 2,80,000 | 5,60,000 |
| Machinery | 1,20,000 | 45,000 | 18,000 | 1,47,000 | 32,000 | 13,500 | 35,900 | 1,11,100 |
| Furniture | 60,000 | 12,000 | - | 72,000 | 18,000 | 6,600 | 24,600 | 47,400 |
| Total | 10,20,000 | 57,000 | 18,000 | 10,59,000 | 2,46,000 | 1,04,100 | 3,40,500 | 7,18,500 |
Fixed asset register. Each asset depreciates month by month; the schedule rolls forward cost and depreciation by class and checks itself against the books.
| Account | Debit | Credit |
|---|---|---|
| Accumulated depreciation — machinery | 9,600.00 | - |
| Bank | 7,000.00 | - |
| Loss on sale of fixed assets | 1,400.00 | - |
| Fixed assets — machinery | - | 18,000.00 |
Sale or scrapping. Depreciation is brought up to date, the asset leaves the register and the profit or loss is posted — you see the full entry before it is saved.
| Block | Opening WDV | Added 180+ days | Added <180 days | Depreciation | Closing WDV |
|---|---|---|---|---|---|
| Plant & machinery @ 15% | 6,80,000 | 1,20,000 | 40,000 | 1,23,000 | 7,17,000 |
| Furniture & fittings @ 10% | 48,000 | 12,000 | - | 6,000 | 54,000 |
| Total allowable | 7,28,000 | 1,32,000 | 40,000 | 1,29,000 | 7,71,000 |
Tax depreciation. Written-down value for each block worked out from the same register, with the 180-day rule applied asset by asset.
Payment reminders. Choose who gets reminded by amount, days outstanding and bills pending; WhatsApp opens on the customer's chat with the balance and bills already written.
Organised the way you work
Sales
- Sales invoices & cash memos
- Customer-wise pricing
- Sales returns
- Collections monitor & ageing
- WhatsApp payment reminders & call
- Customer statements
Purchases
- Purchase orders & goods receipt
- Supplier bills, rounded to the rupee
- Purchase returns
- Freight in landed cost
- Supplier payments & statements
- Purchase price history
Inventory
- Item & category masters
- Warehouse and vehicle stock
- Stock transfers
- Stock adjustments
- Production / blending
- Valuation & movement reports
Finance
- Chart of accounts & journal vouchers
- Cash book & bank book
- Cash / bank transfers
- Fixed asset register & monthly depreciation
- Asset sale / scrapping with profit or loss
- Period lock & audit trail
Reports
- MIS board pack (PowerPoint, Excel, PDF)
- Financial statements with notes
- Fixed asset & income-tax depreciation schedules
- Outstanding, ageing & collections
- Stock, valuation & monthly profitability
- Export to Excel or PDF
Daily operations
- Open the day / load the van
- Record sales & collections
- Field expenses
- Cash handover
- Day-end close & posting
- Health checks on the books
Built for businesses that move goods
ViaanBooks suits businesses selling physical products on credit, with stock to track and cash to collect.
Wholesale & distribution
Many customers, thin margins, daily collections and stock that must reconcile.
Route & van sales
Field selling from a loaded vehicle, with day-end cash handover and settlement.
FMCG & food traders
Fast-moving goods, batch production or blending, and margin visibility per item.
Retail & kirana supply
Counter sales alongside credit customers, with statements on demand.
Trading companies
Buy-and-sell operations needing landed cost, outstanding control and clean books.
Small & medium enterprises
Businesses outgrowing spreadsheets but unwilling to take on heavyweight ERP.
Live in four steps
Set up your company
Chart of accounts, GST details, warehouses and users configured for your business.
Import your masters
Customers, suppliers, items and opening balances brought in from your existing records.
Start transacting
Invoice, collect, purchase and pay. The ledger builds itself as you work.
Close and review
Day-end posting, then reports and statements whenever you need them.
Your books, protected and accountable
Financial data deserves more care than a shared spreadsheet. ViaanBooks is built so that every figure can be traced to who entered it and when.
Designed by an accountant
ViaanBooks was built for a working distribution business by a chartered accountant — so the controls that matter to an auditor are in the product, not bolted on afterwards.
Subledgers reconcile to the general ledger. Stock movements carry cost. Reversals leave a trail. The kind of detail you only insist on when you have signed the accounts yourself.
Simple plans, no surprises
Pricing is per company, billed annually. GST applies. Talk to us and we'll recommend the right fit.
Starter
For a small business moving off spreadsheets.
- Sales, purchases, receipts & payments
- Single warehouse
- Core financial statements
- Up to 2 users
Professional
For distribution businesses running stock and routes.
- Everything in Starter
- Route & van sales with day-end close
- Offline-capable Android app
- Multiple warehouses & vehicle stock
- Full report suite with exports
- MIS board pack & fixed asset register
- WhatsApp payment reminders
Enterprise
For multi-location operations with bespoke needs.
- Everything in Professional
- Production & blending costing
- Custom reports & workflows
- Onboarding & data migration support
Prices are shared after a short call, once we understand your volumes and the modules you need.
Built in a real business, not a boardroom
ViaanBooks began as the in-house system for a working tea and spices distribution business. Every screen exists because someone needed it on a real trading day — loading a van at dawn, chasing a payment, closing the cash at night, and answering to an auditor later.
It is developed by a practising chartered accountant, which shows in the parts customers rarely see: balanced posting, reconciling subledgers, controlled reversals and books that hold up to scrutiny.
ViaanBooks is a product of Pihu Trading Company.
Accounting first
Not an invoicing app with a ledger attached — the general ledger is the foundation everything posts into.
Field tested daily
Used every working day to run sales, collections and stock for a live distribution business.
Practical support
You speak to the people who built it, not a ticket queue.
See it on your own numbers
Book a short demo and we'll walk through ViaanBooks using the kind of transactions your business runs every day.
Talk to us
Tell us a little about your business and we'll get back to you with a time for a demo.